A new year, a new board and a whole new beginning
Board meeting April 21,2009
Meeting of the board April 21, 2009 Begins at 8:00pm
Board members at meeting Thad Hill,Mike Fetzik, Todd Saatoff,and Jake Walto
8:05pm
Thad Hill bring up discussion about needing to appoint Public Relation position. Thad recommends Lisa P for this position which is seconded by Todd Saatoff. This was then put to a vote and all attending members voted to a unanimous decision.
8:09pm Old Business
Shelter to be brought up for a cost of 1000 to 1200 dollars. Discussion brought up about possible use of money for benches and tables,but the grant that was given specified that it was for a shelter. This was table to next meeting giving Todd S. time to call the boy scouts about possibly building the shelter for us.
8:16pm
Thad brings up the need for a wood chipper. This would be for the chipping of the wood piles that are scattered around the course. This is seconded by Jake W. putting the discussion to a vote. The vote was passed unanimous decision. Mike F. volunteers to take charge of this.
8:12pm
Thad brings up discussion about the need or want to add to members to the board a course leison and a tournament director. This is tabled to the next meeting.
8:24pm
Thad makes a motion to make the hibbingdiscgolfclub website as a communication tool. This is seconded by Jake W. which puts it to a vote and is passed unanimously. all members in favor
8:39pm
Thad brings a motion to the board to get possible set of new locks for the baskets so that they can be rotated out and cleaned making the movement of the baskets easier. This motion is tabled tell the next meeting so that Mike F can have a look around his house thinking that he might have a couple of spare locks.
8:43
Mike F brings up a discussion about why the baskets were moved. The board decides to make it mandatory for a board meeting or at least a majority voted needed before the baskets are moved. This is put to a vote and the board votes unanimously to make this so. All members are in favor
8:53pm
Thad brings up agenda to figure out what each board members duties are during the course of the year and at each meeting. This is tabled until later in the meeting. Board takes a brake.
9:08pm
Establishing Duties of all board member
>President of the HDGA
1.Run the meeting/ be voice inside the HDGA/ Disc Golf Organization
2.Set agenda for next meeting
3.Point person in front of park board or designate it
4.Uphold bylaw standards
5.Be an example with the disc golf community
6.Oversee all T.D. activities
>Vice President of the HDGA
1.Run the meetings when the president is not there.
2.Voice in the disc golf community
3.Make sure that there is transparency(and code of ethics between board members)
4.Be in charge of sub-committees
5.Make Course maintenance decisions
>Treasurer
1.Take notes when secretary is not present
2.Balance Check book
3.Give financial report to the board
4.transparency to board about the funds
5. Report funds back to the vice president
6.Inform the board about any money spent since the last meeting
7.In charge of the non charitable funds receipts
>Secretary
1.Take notes during meetings
2.Reading of the minutes
3.make website transparent to the board and the vice president
>Public Relations
1.Anything Press related outside of club
2.In charge of overseeing and appointing people to get charitable donations
9:45pm
Motion made to correct the signs by Saturday April 25, 2009. This motion is Firsted by Thad H and Seconded by Jake W. motion put to a vote and all members in favor/
9:48pm
Todd S bring up agenda to take measurements to get the correct information for our signs. This is seconded by Jake W. putting it to a board vote. All members are in favor.
9:51
Motion brought up to make new signs and Logo. Motion is tabled until the next meeting
10:00pm
Motion to make appointed positions for the Tournament Director and the Course Leison non voting positions. Motion is voted on and all members are in favor
10:24pm
Bring up Direct vote to give the board the right to revoke a member of the HDGA if that member is down grading or is constantly negative about the HDGA. This is brought to a vote and all the members are in favor.
10.38pm
Discussion is brought up about making a sign to honor the founding fathers of the HDGA and putting it on the pavilion and removing the one from hole number one replacing that sign with the current board members. This is tabled until the next meeting.
10:42pm
Meeting is closed next meeting will be on May 12, 2009
Board members at meeting Thad Hill,Mike Fetzik, Todd Saatoff,and Jake Walto
8:05pm
Thad Hill bring up discussion about needing to appoint Public Relation position. Thad recommends Lisa P for this position which is seconded by Todd Saatoff. This was then put to a vote and all attending members voted to a unanimous decision.
8:09pm Old Business
Shelter to be brought up for a cost of 1000 to 1200 dollars. Discussion brought up about possible use of money for benches and tables,but the grant that was given specified that it was for a shelter. This was table to next meeting giving Todd S. time to call the boy scouts about possibly building the shelter for us.
8:16pm
Thad brings up the need for a wood chipper. This would be for the chipping of the wood piles that are scattered around the course. This is seconded by Jake W. putting the discussion to a vote. The vote was passed unanimous decision. Mike F. volunteers to take charge of this.
8:12pm
Thad brings up discussion about the need or want to add to members to the board a course leison and a tournament director. This is tabled to the next meeting.
8:24pm
Thad makes a motion to make the hibbingdiscgolfclub website as a communication tool. This is seconded by Jake W. which puts it to a vote and is passed unanimously. all members in favor
8:39pm
Thad brings a motion to the board to get possible set of new locks for the baskets so that they can be rotated out and cleaned making the movement of the baskets easier. This motion is tabled tell the next meeting so that Mike F can have a look around his house thinking that he might have a couple of spare locks.
8:43
Mike F brings up a discussion about why the baskets were moved. The board decides to make it mandatory for a board meeting or at least a majority voted needed before the baskets are moved. This is put to a vote and the board votes unanimously to make this so. All members are in favor
8:53pm
Thad brings up agenda to figure out what each board members duties are during the course of the year and at each meeting. This is tabled until later in the meeting. Board takes a brake.
9:08pm
Establishing Duties of all board member
>President of the HDGA
1.Run the meeting/ be voice inside the HDGA/ Disc Golf Organization
2.Set agenda for next meeting
3.Point person in front of park board or designate it
4.Uphold bylaw standards
5.Be an example with the disc golf community
6.Oversee all T.D. activities
>Vice President of the HDGA
1.Run the meetings when the president is not there.
2.Voice in the disc golf community
3.Make sure that there is transparency(and code of ethics between board members)
4.Be in charge of sub-committees
5.Make Course maintenance decisions
>Treasurer
1.Take notes when secretary is not present
2.Balance Check book
3.Give financial report to the board
4.transparency to board about the funds
5. Report funds back to the vice president
6.Inform the board about any money spent since the last meeting
7.In charge of the non charitable funds receipts
>Secretary
1.Take notes during meetings
2.Reading of the minutes
3.make website transparent to the board and the vice president
>Public Relations
1.Anything Press related outside of club
2.In charge of overseeing and appointing people to get charitable donations
9:45pm
Motion made to correct the signs by Saturday April 25, 2009. This motion is Firsted by Thad H and Seconded by Jake W. motion put to a vote and all members in favor/
9:48pm
Todd S bring up agenda to take measurements to get the correct information for our signs. This is seconded by Jake W. putting it to a board vote. All members are in favor.
9:51
Motion brought up to make new signs and Logo. Motion is tabled until the next meeting
10:00pm
Motion to make appointed positions for the Tournament Director and the Course Leison non voting positions. Motion is voted on and all members are in favor
10:24pm
Bring up Direct vote to give the board the right to revoke a member of the HDGA if that member is down grading or is constantly negative about the HDGA. This is brought to a vote and all the members are in favor.
10.38pm
Discussion is brought up about making a sign to honor the founding fathers of the HDGA and putting it on the pavilion and removing the one from hole number one replacing that sign with the current board members. This is tabled until the next meeting.
10:42pm
Meeting is closed next meeting will be on May 12, 2009
Last updated by Administrator Oct. 8, 2009.
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